Terms & Conditions

1. Booking and Payment

  • All sessions must be booked and paid for in advance.
  • A place is not guaranteed until full payment has been received.
  • Payments are non-transferable unless agreed otherwise by PDSS.
  • Prices may be reviewed and amended with reasonable notice.


2. Cancellation Policy

  • Parent cancellations for camps made more than 48 hours before a session may be eligible for a credit or rescheduled session.
  • No refunds or credits will be provided for camps for cancellations made within 48 hours of the session.
  • Failure to attend a booked session without notice will result in the loss of that session.
  • Sessions where payment is half-termly or termly fees are payable regardless of attendance.
  • Missed sessions due to holidays, illness or personal commitments are not refundable.


3. Coach Cancellation

  • If a session is cancelled by PDSS due to coach illness, adverse weather, venue issues, or other unforeseen circumstances, an alternative session, credit, or refund will be offered.


4. Medical Information

  • Parents must disclose any relevant medical conditions, allergies, injuries, or additional support needs before participation.
  • Parents are responsible for keeping medical information up to date.
  • Coaches reserve the right to refuse participation if they believe a child’s health or safety may be at risk.


5. Emergency Treatment

  • In the event of an emergency, parents authorise coaches to seek appropriate medical assistance for their child if they cannot be contacted immediately.
  • Any associated medical costs remain the responsibility of the parent or guardian.


6. Behaviour and Conduct

  • Players must treat coaches, staff, other players, parents, and facilities with respect.
  • Bullying, abusive language, discrimination, aggressive behaviour, or repeated disruption will not be tolerated.
  • PDSS reserves the right to remove a participant from a session or terminate their place without refund in cases of serious misconduct.


7. Parent Responsibilities

  • Parents are responsible for ensuring their child arrives on time and is collected promptly after sessions.
  • Parents must provide accurate contact details and ensure they remain current.
  • Parents should ensure their child brings suitable clothing, footwear, shin pads, and water where required.


8. Photography and Video

  • Photographs and videos may be taken during sessions for coaching, safeguarding, promotional, or social media purposes.
  • Parents may opt out of marketing-related photography by notifying PDSS in writing.


9. Health and Safety

  • Participants must follow all instructions given by coaches and staff.
  • Players must wear appropriate footwear and any required safety equipment (shin pads).
  • The company reserves the right to refuse participation if equipment or clothing is considered unsafe.


10. Liability

  • Football coaching involves physical activity and carries an inherent risk of injury.
  • While reasonable care will be taken to ensure participant safety, the company cannot accept liability for injuries sustained through normal participation in football activities, except where caused by negligence.
  • Personal belongings are brought to sessions at the owner’s risk.


11. Adverse Weather

  • Outdoor sessions may proceed in light rain or challenging weather conditions where it is safe to do so.
  • The company reserves the right to cancel or relocate sessions if weather conditions present a safety risk.


12. Data Protection

  • Personal information will be stored and processed in accordance with applicable UK data protection laws.
  • Information will only be used for coaching, safeguarding, communication, and administrative purposes.


13. Safeguarding

  • The welfare of children is the company’s highest priority.
  • Any safeguarding concerns will be handled in accordance with the company’s safeguarding policy and relevant legal requirements.


14. Agreement

By booking and paying for sessions, parents/guardians confirm that:


  • They have read and accepted these Terms & Conditions.
  • The information they have provided is accurate.
  • They consent to their child’s participation in football coaching activities.